Administrative forms and guidance documents

Access arrangements: Preparation – Form 1 (PDF, 1MB)
To tell us about centre-delegated access arrangements and/or apply for non-delegated access arrangements.

Timetable deviation: Preparation – Form 2 (PDF, 562KB)
To apply for a timetable deviation.

Modified papers: Preparation – Form 3 (PDF, 1MB)
To order modified papers for candidates who cannot access the standard versions of the exam question papers and require modified language or modified print.

Change of school name or address: Preparation – Form 4
To make sure we have an up-to-date name and address for your school, click on My centre details above the main menu on Direct

Additional qualification types: Preparation – Form 5
To request a change to the syllabuses your centre is eligible to offer, click on Form 5 under Apply for Additional Qualifications on the right hand side when you log in to Direct

Change of school contact details: Preparation – Form 6
To update your school contact details (e.g. phone number or email address), click on the My centre details link above the main menu on Direct

Candidate supervision declaration: Preparation – Form 7 (PDF, 552KB)
To inform us of arrangements for supervising candidates outside of the centre.

Additional sittings: Preparation - Form 8 (PDF, 580KB)
To apply for extra sittings for large numbers of candidates.

Add eligibility to deliver Cambridge programmes online: Preparation – Form 9
To request for your centre to offer programmes online, click on Form 9 under Apply to offer Programmes Online on the right hand side when you log in to Direct

Create your centre's exam timetable (PDF, 682KB)
Use this tool to help you create your centre's exam timetable.

Advice regarding severe weather political unrest and natural disasters (PDF, 135KB)
Follow our advice on what to do if there is severe weather, a natural disaster or political unrest during your timetabled exams.

Instructions to scribes (PDF, 108KB)
Give this document to anyone acting as a scribe in your exams.

Instructions to readers (PDF, 113KB)
Give this document to anyone acting as a reader in your exams.

Declaration of interest: Entries – Form 1
To inform us if you are a member of staff in your centre and have an interest in a person, or are a person taking our exams.

Cambridge Primary Checkpoint and Cambridge Lower Secondary Checkpoint teaching groups information: Entries – Form 2 (PDF, 574KB)
To submit the names of your Cambridge Primary Checkpoint and/or Cambridge Lower Secondary Checkpoint teaching groups.  

Candidate transfer request: Entries – Form 3 (PDF, 557KB)
To transfer a candidate to another Cambridge International registered centre.

Candidate transfer confirmation: Entries – Form 4 (PDF, 563KB)
To accept a candidate who is transferring from another Cambridge International registered centre.

Using an alternative venue: Entries – Form 5 (PDF, 571KB)
To apply for some or all of your candidates to take their exams at a venue that is not your registered centre.

Special consideration (shortfall in coursework): Coursework and moderation – Form 2 (only available on >Direct)
To apply for special consideration for candidates who have a shortfall in coursework due to circumstances beyond their control.

Special consideration (lost coursework): Coursework and moderation – Form 3 (only available on >Direct)
To apply for special consideration for candidates who have unintentionally lost or damaged coursework.

Return of Art and Design work: Coursework and moderation - Form 5 (PDF, 636KB)
To request the return of Art and Design work. From 2025, you must submit work for Art & Design syllabuses using Submit for Assessment.

Return of moderated coursework: Coursework and moderation - Form 6 (PDF, 569KB)
To return moderated coursework.

Coursework address labels - Coursework & moderation - Label 2 (PDF, 677KB)
We send these labels in your pre-exam despatch. You must attach them to the outer packaging containing your packets of internally assessed samples. You can download additional labels here.

Coursework identification labels - Coursework & moderation - Label 3 (PDF, 613KB)
We send these labels in your pre-exam despatch. You must complete and attach them to each piece of work in the coursework sample. You can download additional labels here.

Cambridge IGCSE Art & Design (0400) and Cambridge IGCSE (9-1) Art & Design (0989) (PDF, 589KB) – Coursework and moderation (PDF, 589KB) – Label 1a (PDF, 589KB)
We send these labels in your pre-exam despatch. You must attach them to the candidates' work. From 2025, you must submit work for Art & Design syllabuses using Submit for Assessment. You can download additional labels here.

Cambridge O level Art & Design (6090, 6089 and 6005) (PDF, 589KB) – Coursework and moderation (PDF, 588KB) – Label 1b (PDF, 588KB)
We send these labels in your pre-exam despatch. You must attach them to the candidates' work. From 2025, you must submit work for Art & Design syllabuses using Submit for Assessment. You can download additional labels here.

Cambridge International AS & A Level Art & Design (9479) (PDF, 588KB) – Coursework and moderation (PDF, 590KB) – Label 1c (PDF, 590KB)
We send these labels in your pre-exam despatch. You must attach them to the candidates' work. From 2025, you must submit work for Art & Design syllabuses using Submit for Assessment. You can download additional labels here.

Submitting candidate work by CD DVD or USB stick (PDF, 590KB)
Follow this guidance if you are submitting samples as digital files.

Internal moderation of speaking tests if using more than one examiner (PDF, 198KB)
Follow this guidance if you cannot use the same examiner for all of your internally assessed speaking tests.

Guidance on packing and despatching samples (PDF, 401KB)
Use this poster to remind you how to pack and despatch samples to us.

To report any missing question paper packets.

Damaged or opened question paper packet: Before the exams – Form 3 (PDF, 650KB)
To report damaged or opened question paper packets.

Handling confidential materials poster (PDF, 966KB)
Use our poster to remind yourself what to do with our confidential materials when they arrive.

How to manage science practical exams (PDF, 144KB)
To use and store confidential instructions, chemicals and materials, and manage the number of candidates in practical exams.

Supplementary attendance register: Exam day – Form 1 (PDF, 622KB)
If you have extra candidates not listed on your pre-printed attendance registers. Complete a new form for each exam.

Supplementary multiple-choice answer sheet: Exam day – Form 2a (PDF, 168KB)
Use only if you have extra candidates who do not have a pre-printed multiple-choice answer sheet. Please note that Exam day - Form 2a replaces Exam day - Form 2.

Candidates must use specific multiple-choice answer sheets for Cambridge IGCSE and O Level foreign language, English as an Additional Language, and Mandarin Chinese listening exams. We pre-print these with candidate name and number and send to you. Read more about these forms and see examples.

Please note: From the March 2024 series we are introducing additional multiple-choice answer sheets. The multiple-choice answer sheet a candidate must use depends on which syllabus they are sitting. There will be three more versions of the multiple-choice answer sheet available, and candidates must use the correct version. We will send you the correct multiple-choice answer sheet(s) in your pre-exam despatch. Read more about the introduction of these forms from 2024 and view examples.

Late arrivals: Exam day – Form 3 (PDF, 567KB)
To inform us of any candidates who arrived late for the exam.

Access arrangements cover sheet: Exam day – Form 4 (PDF, 983KB)
To attach to the front of every script for candidates who have used a practical assistant, scribe, word processor and for every script that has been transcribed.

Special consideration: Exam day - Form 7 (only available on >Direct)
For special consideration applications for reasons other than lost coursework or a shortfall in coursework.

Comments on the exam: Exam day - Form 8 (PDF, 545KB)
To send Cambridge International comments on any of our exams.

Notification of suspected centre staff malpractice: Exam day – Form 9a (PDF, 552KB)
This form is to be used by the Head of Centre to report an instance of suspected centre staff malpractice to Cambridge International before an investigation starts.

Suspected centre staff malpractice report: Exam day – Form 9b (PDF, 996KB)
After you have reported an instance of suspected centre staff malpractice using Exam day – Form 9a, this form is to be used by the Head of Centre to provide details of the information that has been gathered.

Suspected candidate malpractice report: Exam day – 9c (PDF, 614KB)
This form is to be used by the Head of Centre to report suspected candidate malpractice. This includes suspected candidate malpractice in timetabled exams or other assessments, apart from instances relating to unauthorised materials. Please use Exam Day – Form 9d to report instances of suspected candidate malpractice involving unauthorised materials.

Suspected candidate malpractice report: Exam day – Form 9d (PDF, 699KB) 
Use this form to report instances where candidates have brought unauthorised materials into the exam room or have accessed unauthorised materials during the exam. This includes timetabled exams or other assessments. Section 5.1.8.2 of the Cambridge Handbook provides examples of unauthorised materials.

Question paper packet opened in error: Exam day – Form 11 (PDF, 605KB)
To report any question paper packets opened in error.

Reporting an unauthorised entry: Exam day – Form 12 (PDF, 565KB)   
To report a candidate who has sat an exam without an entry.     

Supplementary answer booklet: Exam day - Form 13 (PDF, 1MB)
To be used to supplement any continuation answer booklets we provide.

Script despatch label: Exam day - Label 1 (PDF, 671KB)  
We send these labels in your pre-exam despatch. You much attach them to the outer packaging containing your packets of scripts. You can down additional labels here.

What to say to candidates in an exam (PDF, 320KB)
Use this document to make sure each candidate has the same experience in their exam and receives the same information.

Exam day checklist (PDF, 377KB)
Use our checklist to make sure you are completely prepared for the exam.

Notice to candidates (PDF, 127KB)
Display this poster inside and outside the exam room so candidates know the rules.

Candidate warning poster (PDF, 130KB)
Display this poster inside and outside the exam room so candidates know the rules.

Information for candidates (PDF, 119KB)
Give this information to your candidates so they know what to expect.

Certifying Statement Application - Results and Certificates - Form 7 (PDF, 1MB)

Certifying statement application: Results and certificates - Form 7
To apply for a certifying statement of results from a previous exam series.

Results verification application: Results and certificates – Form 8 (PDF, 578KB)
To have a set of results verified.

November series Priority Results Information: Results and Certificates – Form 9 (PDF, 1MB) 
To apply for results to be sent directly to a chosen educational institution on the day results are released.

Grade transcript service (US only)
For US students who take exams in the US to send exam grades to US colleges and universities.

Certifying statement application for CEFR: Results and certificates - Form 11 (PDF, 1MB)
To apply for a certifying statement for the Common European Framework of Reference (CEFR)

Replacement statement of results/certificate application: Results and certificates – Form 12 (PDF, 581KB)
To apply for a replacement statement of results and/or certificate within 18 months of the date of issue.

Administering the candidate results service (PDF, 277KB)
Follow our guidance on administering the candidate results service.

Administering the candidate results service (Cambridge Associates) (PDF, 283KB)
Follow our guidance on administering the candidate results service if you are a Cambridge Associate.

Enquiry about results guide (UK) (PDF, 5MB)
Follow our guidance if you are a centre in the UK and submitting enquiries about results.

Enquiry about results guide (International) (PDF, 1MB)
Follow our guidance if you are submitting enquiries about results.