| Introduction |
11 The exception to this is if you are a Cambridge International School – registered as online (with exam venues). See page 167 for our definition of an online school, or schools approved to offer qualifications online.
Important information
If you are a Cambridge Early Years Centre or Cambridge International School – registered as online, we send the fees list to you.
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| Administrative forms |
The following forms are available on Direct only:
- Additional Qualification Types: Preparation – Form 5
- Add Eligibility to Deliver Cambridge Programmes Online: Preparation – Form 9
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| Centre responsibilities |
A9 To extend your eligibility, complete our form: Add Eligibility to Deliver Cambridge Programmes Online: Preparation – Form 9.
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| A10 You should do this by completing the relevant form on Direct. We will not accept notification of changes by telephone or email. |
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| A12 You must tell us immediately if the ownership or legal identity for your centre changes. You should do this by completing the relevant form on Direct. We will not accept notification of changes by telephone or email. |
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| A15 However, in some territories where you nominate UPS/DHL to act on your behalf, we will pay customs duties, brokers’ fees, local taxes, courier handling charges and other amounts payable in connection with the importation of materials on your behalf and recharge these to you via an invoice payable under the usual terms. For more information on whether this approach is used in your territory, please refer to our website, which is updated from time to time. |
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A16 You must also provide us with a VAT ID number. If you do not provide this number (or tell us that your centre is exempt from VAT), it may delay your exam materials in customs.
You can look up the format of your country’s VAT ID number in the ‘Example of EU VAT identification numbers’ table on this EU website: https://shorturl.at/oUGkn |
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| Candidates |
C8.1 You must make sure that all your candidates (if they are at or above the age threshold for having capacity to give consent in their country) or their parent/guardian (as appropriate) understand that we will use their personal data (for example, their name, candidate number and where relevant audio or video evidence of a candidate’s performance) for the purposes of delivering our qualifications through your centre.
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| C8.2 You must make sure that all your: (i) candidates (if they are at or above the age threshold for having capacity to give consent in their country) or their parent/guardian (as appropriate); and (ii) teachers, exams officer, Head of Centre, invigilators, School Support coordinator or anyone else involved in the administration and conduct of our assessments, understand that we will process their personal data for the following legitimate business purposes: |
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| C8.2.7 to share the personal data with government or regulatory authorities for the purpose of evidencing outcomes, progression and participation in relation to Cambridge’s products and services. |
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| C8.3 You must make sure that: (i) candidates or their parent/ guardian, as appropriate; and (ii) teachers, exams officer, Head of Centre, invigilators, School Support coordinator or anyone else involved in the administration and conduct of our assessments, understand that we may use anonymised data (that is, data that does not identify a candidate) and pseudonymised data (that is, data that is anonymous to the people who receive it) for research purposes, and may share that data with third parties, also for research purposes. The third-party recipients of such anonymised or pseudonymised data are required to abide by strict data protection principles in their handling of the data and are also bound by a duty of confidentiality. |
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| C8.4 You must make sure that: (i) all candidates or their parent/ guardian, as appropriate; and (ii) teachers, exams officer, Head of Centre, invigilators, School Support coordinator or anyone else involved in the administration and conduct of our assessments, understand that we may transfer Candidate Data outside the United Kingdom and/or European Economic Area (EEA), for example for the processing of entries and results, and to provide Customer Services support. Such transfers of data are conducted in accordance with the Standard Contractual Clauses approved by the European Commission or in accordance with the UK’s equivalent Standard Contractual Clauses. |
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| Cambridge Associate responsibilities |
E18 We are not responsible for Associate Centres and we will not usually contact Associate Centres directly about operational matters, even if we suspend an Associate Centre or it is in breach of their obligation. However, Cambridge reserves the right to contact Associate Centres where necessary. |
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| Copyright in exam material |
L3 It is your responsibility to make sure all texts and materials you use and provide to candidates are lawfully acquired and used in accordance with the relevant intellectual property laws. |
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| Cambridge Identity |
You may:
P3.2 use your customer Cambridge Identity on printed and digital marketing materials, including leaflets and brochures, advertisements, posters, webpages, videos and social media posts, subject to sections Q and R |
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| Regulations governing the use of the Cambridge Identity |
Q13 We appreciate that schools going through the approval process will want to keep their community, including parents, informed of their progress and plans to offer Cambridge programmes and qualifications. Please be aware that, until your registration is complete and we confirm you are an approved school, you must not use any element of the Cambridge identity or say that you are already offering our programmes and qualifications and are registered with us.
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| Fees, invoices and payment |
U1 If you are a Cambridge Early Years Centre or Cambridge International School – registered as online, we send the fees list to you. |
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